You are managing a hundred moving parts on event day. The last thing you need is an activation that requires your attention to function.
CONFERENCE HEADSHOT STATION LAS VEGAS
The Las Vegas Conference Headshot Station Attendees Line Up For. Every Single Time.
The Pandorica Headshot Station is Las Vegas's most in-demand conference activation, delivering professionally directed headshots with instant gallery delivery, built-in lead capture, and post-event email marketing at a flat rate with no per-person fees.
All-inclusive professional headshot station for conferences, trade shows, and corporate events
Every attendee receives a private branded gallery with their edited headshots delivered instantly
Lead capture built in, every attendee who scans becomes a contact in your post-event list
Branded gallery with clickable header drives traffic to any URL you choose
Post-event email marketing to every attendee scheduled and sent automatically
Las Vegas based and available nationwide
This is a Pandorica Headshot Station running live at multiple Las Vegas conferences including Dell World, THRIVELIVE, & TGA. Each attendee steps in front of professional studio lighting, gets coached through their expression, and walks away with edited headshots delivered to their phone before the event ends. This is what 3 to 4 minutes per person looks like at full speed. Run that across a full day and you get a booth that never backs up, and an event team that never has to babysit the process.
Trusted by industry leaders across Las Vegas and the Nation
Trusted Partner Since 2022
★★★★★
Traci Stephenson
Event Organizer | Henry Schein
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Mondo was referred to us in 2022, and I've been working with him regularly ever since! We offer professional headshots at some of our major dental conventions and always use Pandorica. Mondo and his team come prepared with their backdrops, lights, cameras, and even their own tables. He puts together an awesome primping station with wipes, oil pads, mirrors, and more so customers can get ready for their photo. While he's taking the photos he's the best at making folks feel amazing. The tools he uses to share the photos are easy to use, and customers can easily download them to share and use professionally. I wish we had more than 2 annual events to use Pandorica. Highly recommend for your next event, as long as it doesn't overlap with ours!
WHY A HEADSHOT STATION OUTPERFORMS EVERY OTHER CONFERENCE ACTIVATION
Your Attendees Will Stand in Line for a Great Headshot. They Won't Stand in Line for a Stress Ball.
Conference organizers and exhibitors spend thousands on activations that get a polite glance and a business card drop. A professional headshot station does something no other booth activation can, it gives attendees something they genuinely need, use for years, and talk about long after the event ends.
Every professional at your conference knows they need a better headshot. You are giving them the one thing they actually want.
The result is a line. A real, sustained line of attendees at your booth or station. Every person in that line is a qualified contact who chose to engage with your brand. Every person who walks away has a Pandorica-delivered headshot with your company's branded gallery sitting on their phone. Your logo, your colors, your URL on an asset they will open again and again.
That is not a conference giveaway. That is a marketing channel.
WHAT IS INCLUDED IN THE PANDORICA HEADSHOT STATION
Everything Your Event Needs. Nothing You Have to Manage.
The Pandorica Headshot Station is fully all-inclusive. There is no equipment to source, no setup to coordinate, no technology to troubleshoot. We arrive with everything and run the activation from start to finish.
"The Pandorica Headshot Station is an all-inclusive professional headshot activation for conferences and trade shows in Las Vegas, including professional studio lighting, a full vanity station, instant delivery technology with facial recognition and branded galleries, lead capture, post-event email marketing, and an on-site assistant. All at a flat rate with no per-person fees."
The Vanity Station:
Every attendee gets a moment to look their best before stepping in front of the camera. The vanity station includes mirror, disposable hair brushes, hair spray, chapstick, lip gloss, oil blotting papers, and toothpicks. The details that make the difference between a good headshot and a great one. This is the element that surprises every organizer and delights every attendee.
Professional Studio Lighting:
Full professional lighting setup brought to your venue. The quality is identical whether the station is at the Las Vegas Convention Center, Mandalay Bay, or your company's conference room. Clean, flattering, consistent results for every single person photographed.
Facial Expression Coaching:
Every person who steps in front of the camera gets direction, not just a "stand here and smile." Mondo studies the fine nuances of facial expressions and draws out the exact look each person needs on camera. The result is a headshot people are genuinely excited about rather than one they tolerate.
Instant Delivery via Private Branded Gallery:
The moment each image is taken it begins uploading to the attendee's private gallery. No waiting, no follow-up email, no scrolling through hundreds of group shots. Their headshots are there, ready to download and share, before they finish their next conversation.
Multiple Background Options:
Solid black, white, and various shades of grey for the cleanest professional result, or branded colors to match your company's visual identity. Background options are confirmed during the planning process.
On-Site Assistant:
Every Pandorica Headshot Station includes an on-site assistant. The assistant manages the line, handles the vanity station, and troubleshoots the technology so the session runs smoothly without any burden on your team. The experience is seamless because it is staffed correctly.
THE INSTANT DELIVERY EXPERIENCE
The instant delivery system is what separates the Pandorica Headshot Station from every other conference headshot offering. Here is exactly what happens.
The Pandorica Headshot Station uses instant delivery technology that allows conference attendees to receive their edited headshots in a private branded gallery during the event, with facial recognition automatically delivering every photo each attendee appears in across all cameras and locations at the venue.
For Attendees:
A QR code is displayed at the station. Attendees scan it, enter their name, email, and phone number, and take a quick selfie. From that point forward, every photo taken of them is automatically delivered to their private branded gallery in real time using facial recognition. They see themselves on the screen, they love the image, and within minutes it is in their gallery ready to go straight to LinkedIn.
For Organizers:
You receive a separate QR code that gives you instant access to the complete gallery as images are uploaded. You can see the activation running in real time, pull highlights for social media during the event, and walk away at the end of the day with a complete organized gallery, not a promise that images will arrive in two weeks or have to distribute images yourself.
The Gallery Header:
The branded gallery header is fully customizable with your company's logo, colors, and a clickable link to any URL you choose, your website, a post-event landing page, a survey, or your next event registration. Every time an attendee opens their gallery they see your brand and have a direct path to your next conversion.
Post-Event Email Marketing:
A custom email to every attendee who scanned can be written in advance and scheduled to send automatically after the event. Your message, your timing, your list. The attendee contact information collected belongs to the organizer, Pandorica keeps all collected information strictly private and will never sell or share it with any third party.
Attendees Get Their Photos During the Event. Organizers Get The Leads the Same Day
This is what a fully running headshot station looks like at a live conference. ThriveLIVE 2026, produced by Henry Schein. Every attendee coached, photographed, and delivered while the event keeps moving around them.
FOR SPONSORS AND EXHIBITORS
Turn Your Booth Into the Most Talked-About Activation on the Floor
For companies exhibiting at a conference or trade show, the headshot station solves the hardest problem in event marketing, getting qualified attendees to stop, engage, and share their contact information willingly.
A professional headshot station at a trade show booth generates sustained foot traffic, qualified lead capture, and extended dwell time with potential clients, making it one of the highest-ROI booth activations available at conferences and trade shows.
The math is straightforward. A booth at a major Las Vegas conference costs $10,000 to $50,000 or more. The people walking the floor are your exact target buyers. A headshot station gives every one of them a reason to stop, not because they want to hear a pitch, but because they want a great headshot. While they are at your booth, waiting their turn, your team has the most natural sales conversation of the entire event.
Every person who scans the QR code gives you their name, email, and phone number. Every person who receives their gallery sees your brand. Every person who opens that gallery clicks your URL. The leads are warm, the follow-up is already scheduled, and every contact is yours to use after the event.
For companies sharing the activation across multiple sponsors: The gallery header can be designed to feature multiple sponsor logos. Note that the header URL can only link to one destination, the primary sponsor or organizer determines the link target, and any additional sponsor arrangements are handled between the organizing parties.
HEADSHOT STATION PRICING LAS VEGAS
The Pandorica Headshot Station starts at $3,000 for a half-day session and includes professional studio lighting, a full vanity station, on-site assistant, instant delivery technology, branded gallery, lead capture, post-event email marketing, with no per-person or per-image fees.
Every attendee photographed is covered under the flat rate. Whether 50 people come through the station or 500, the price does not change per person. Full-day rates are available for larger events and are quoted based on scope and expected volume.
Headshot Station Pricing
Flat-Rate Packages. No Per-Person Fees. No Surprises.
Every package includes professional studio lighting, full vanity station, on-site assistant, instant delivery, branded gallery, lead capture, and post-event email marketing.
Half-Day Station
The most booked option. Up to 4 hours of fully staffed, fully equipped headshot station coverage. Perfect for single-day conferences, trade show activations, and corporate gatherings where you want a polished, high-impact experience without committing to a full day.
$3,000
Flat rate. No per-person fees.
- Up to 4 hours of coverage
- Professional studio lighting setup
- Full vanity station included
- Facial expression coaching for every attendee
- Each attendee receives the best 2-3 images
- Instant delivery with facial recognition
- Branded private gallery per attendee
- Lead capture — full attendee contact list delivered
- Post-event email marketing scheduled and sent
- On-site assistant included
Full-Day and Multi-Day
For larger conferences, multi-session events, and recurring programs. Full-day coverage handles up to approximately 180 attendees. Multi-day programs like ThriveLIVE and DS World are available for organizations that want the headshot station as an ongoing conference amenity.
Contact for Quote
Custom pricing based on scope, attendance, and days.
- Full-day up to 8 hours of coverage
- Up to approximately 180 attendees per day
- Multi-day programs available
- Additional photographers available if needed
- Everything included in the half-day package
- Custom gallery branding and sponsor design
- Recurring program pricing available
Currently serving ThriveLIVE and DS World as recurring annual programs
Pandorica is based in Las Vegas and available to travel nationwide for conferences and corporate events anywhere in the country.
CLIENTS AND EVENTS
Trusted by Some of the Largest Events in Las Vegas
We have operated headshot stations at events ranging from intimate corporate gatherings to national conferences with thousands of attendees. The technology, the process, and the results are the same regardless of scale.
We have operated professional headshot stations at conferences and trade shows including Dell Technologies World at the Venetian Convention & Expo Center with approximately 7,000 attendees, ThriveLIVE and DS World produced by Henry Schein, Intuit Connect all recurring multi-day events, and additional corporate conferences and gatherings throughout Las Vegas and nationwide.
ThriveLIVE and DS World, Henry Schein Pandorica is the headshot station partner for both ThriveLIVE and DS World, two of Henry Schein's flagship annual events. These are not one-time engagements. They are ongoing partnerships that return twice a year because the results consistently deliver for organizers and attendees alike. That kind of loyalty is built on execution, the station runs smoothly, the images are exceptional, and attendees leave genuinely excited.
Dell Technologies World, Venetian Convention & Expo Center Approximately 7,000 attendees. Two headshot stations running side by side. Full instant delivery running in real time throughout the event. Dell Technologies World is one of the largest technology conferences in the world and Pandorica delivered a flawless activation at scale.
Additional events covered:
NFL Super Bowl LVIII Experience — Mandalay Bay
Las Vegas Raiders VIP events — Allegiant Stadium and Fontainebleau Las Vegas
W.I.S.E Awards — Las Vegas Aces Headquarters
Corporate conferences and gatherings at Caesars Palace, ARIA, Wynn Las Vegas, MGM Grand, and Park MGM
HOW A PANDORICA HEADSHOT STATION WORKS
From First Inquiry to Event Day: The Process
A corporate headshot station engagement at Pandorica follows a straightforward process with no logistical burden on the organizer.
Step 1: Request a Proposal
Share your event details — date, venue, expected attendance, and whether you are an organizer adding the station as a conference amenity or an exhibitor using it as a booth activation. The more detail, the faster a precise proposal comes together.
Step 2: Consultation Call
A focused call to confirm the setup, gallery branding, header URL, post-event email content, and any sponsor or co-branding requirements. This is where every detail gets locked in so event day runs without surprises.
Step 3: Custom Proposal
A clear, itemized proposal with flat-rate pricing. No vague estimates, no per-person variables.
Step 4: Confirm and Deposit
A 50% deposit secures the date. Final payment terms are confirmed in your custom proposal.
Step 5: Event Day
Pandorica arrives early with the full studio setup, vanity station, and all technology configured and tested before the first attendee steps in. The on-site assistant manages the line and handles any activation questions. Coverage runs from open to close.
Step 6: Same-Day Delivery
Every attendee who was photographed has their images in their private gallery the same day. The post-event email goes out on the schedule confirmed during planning.
WHY ORGANIZERS CHOOSE PANDORICA FOR THEIR HEADSHOT STATION
The Headshot Station That Runs Itself So You Do Not Have To
Mondo Rojas has operated professional headshot stations at conferences and corporate events for over 13 years. Every headshot station includes an on-site assistant, ensuring the activation runs without any burden on the organizer's team.
The most common concern event organizers have is not the price. It is whether the activation will run smoothly without requiring their attention on a day when they have a hundred other things to manage. That concern is answered before the event starts.
Pandorica arrives with everything. The studio, the vanity station, the technology, and the staff. The on-site assistant manages the line, handles the grooming station, and troubleshoots any technical questions so the organizer never has to. The system is tested and live before the first attendee arrives. By the time the event opens Pandorica is already running.
The result is an activation that looks effortless, because it is. Attendees see a polished, professional setup. Organizers see a line that builds and sustains. Sponsors see their brand on every gallery. And everyone walks away with something worth talking about.
With over 200 five-star Google reviews and recurring relationships with Henry Schein, Dell Technologies, Cisco and events across Las Vegas, the track record is there.
CONFERENCE HEADSHOT STATION SERVING LAS VEGAS AND NATIONWIDE
Based in Las Vegas. Built for the Busiest Conference City in the World.
Pandorica Headshot Studio is located at 9480 S Eastern Ave Suite 260 in Las Vegas, Nevada, the city that hosts more than 20,000 conventions and meetings annually and draws over 6 million business visitors each year. The full headshot station setup travels to any venue in the Las Vegas Valley at no additional travel charge.
Las Vegas is home to some of the largest conferences and trade shows in the world, CES, NAB Show, MAGIC, and hundreds of corporate conferences, association events, and industry gatherings that fill the Las Vegas Convention Center, Mandalay Bay, Caesars Palace, the Venetian Expo, Resorts World, and every major hotel conference center on and off the Strip year round.
Having a headshot station operator who knows these venues, their lighting, their floor plans, their load-in protocols, and their WiFi infrastructure is a professional advantage that shows in the execution. Pandorica has operated at these venues. There are no surprises.
View the full service area for coverage details across Henderson, Summerlin, North Las Vegas, Paradise, and Enterprise.
Learn more about event photography coverage for conferences and corporate events.
Pandorica also provides corporate headshot days and individual headshot sessions throughout the Las Vegas Valley and at the studio just off the 215 East Freeway.
For events outside Las Vegas, the full setup travels to any venue in the country. Multi-city programs, national conferences, and out-of-state corporate gatherings are all available. Travel rates apply and are included in the custom proposal.
FREQUENTLY ASKED QUESTIONS ABOUT CONFERENCE HEADSHOT STATIONS IN LAS VEGAS
Frequently Asked Questions About the Pandorica Headshot Station
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The Pandorica Headshot Station starts at $3,000 for a half-day session. Full-day rates are available for larger events and are quoted based on expected attendance and scope. All packages are flat-rate with no per-person or per-image fees. The flat rate covers every attendee photographed during the session regardless of volume.
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Volume depends on the session length and the pace of the line. In a full 8-hour day Pandorica can accommodate up to approximately 180 attendees averaging 2 to 3 minutes per person. A half-day handles proportionally fewer. During the proposal process the schedule and expected volume are confirmed so the station is sized correctly for your event.
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Every package includes professional studio lighting setup, full vanity station with disposable hair brushes, hair spray, chapstick, lip gloss, oil blotting papers and toothpicks, facial expression coaching for every attendee, instant delivery technology with private branded galleries, lead capture, post-event email marketing, and an on-site assistant. There are no add-on fees for any of these, they are all included.
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Attendees scan a QR code at the station, enter their name, email, and phone number, and take a quick selfie. Every photo taken of them is automatically delivered to their private branded gallery in real time. They can download and share their headshots before they finish their next conversation at the event. You get a live link to the full gallery as images are uploaded, with general usage rights to share images in real time on your own social media and in your event marketing.
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Yes. The gallery header is fully customizable with your company's logo, colors, and a clickable link to any URL, your website, a post-event landing page, a survey, or your next event registration. For events with multiple sponsors, the header can be designed to feature multiple logos. Note that the header URL can only direct to one destination, which is determined by the organizer.
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The organizer owns all contact information collected through the gallery scanning process. The complete attendee list, name, email, and phone number, is delivered to the organizer as a post-event deliverable. Pandorica keeps all collected information strictly private and never sells or shares it with any third party outside of the organizing client.
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Yes, always. An on-site assistant is a non-negotiable part of every Pandorica Headshot Station. The assistant manages the line, oversees the vanity station, and handles any technology questions so the activation runs smoothly without requiring any attention from the organizer's team.
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Yes. The setup is fully portable and can be configured for a trade show booth space. It draws a natural line of attendees who want professional headshots, giving your team sustained, qualified face time with potential clients while they wait. Every person who scans is a warm lead with confirmed contact information. Post-event follow-up is already built into the system. If you also want candid coverage of your booth itself, product demos, brand activations, sponsor interactions, that's a separate service. Check out Event Photography for booth documentation.
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Yes. The full headshot station setup travels to any venue in the country. Multi-day programs, national conferences, and out-of-state corporate events are all available. Travel rates apply and are included in the custom proposal.
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Yes. The headshot station and roaming event photography can run simultaneously at the same event. Both services use the same instant delivery system so all images, headshots and roaming candids, flow into each attendee's private gallery. The organizer receives one complete gallery covering everything.
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As early as possible. Las Vegas conference season fills quickly and dates are held on a first-come basis with a deposit. For major conferences, CES, NAB, MAGIC, Pandorica recommends booking three to six months in advance. For smaller corporate events, four to six weeks is typically sufficient. Contact us to check availability for your date.
READY TO BOOK YOUR LAS VEGAS CONFERENCE HEADSHOT STATION
Give Your Attendees Something Worth Talking About.
The headshot station is the activation that builds the line, captures the leads, delivers the photos, and sends the follow-up email, all while you focus on running your event. It is the highest-ROI conference activation available and it runs itself.
Flat-rate pricing starting at $3,000. All-inclusive. No per-person fees. Las Vegas and available nationwide.